Tag Archive for: wedding planning

Wedding planning – The Wedding Timeline

The Wedding timeline are essential to keep everything running smoothly. There are so many working parts that have to come together in order to make sure that everything that you want for your special day happen where and when they are supposed to. So, how do you begin to plan the events of the day?

Your Master of Ceremonies/DJ will have the responsibility of a ‘wedding director’ of sorts making sure that every event during your reception will happen seamlessly. From your introductions to dinner service, parents dances and so on all the way to the last dance. It is important to be very detail oriented when planning out the timeline.

For instance, the order of events pertaining to parent dances, toasts, etc all happen in conjunction with dinner service. Your introductions will come first followed by a first dance. While that’s happening, your catering staff are getting salads ready to be brought out to your guests. Once your first dance is over, a toast is done. This will get your guests seated and allow the waitstaff to serve salads. After the toast, dinner begins. After your first course, your father/daughter dance will happen. With everyone seated, the tables will be cleared and prepared for the next course. Then the mother/son dance will happen and the 2nd course will be served. You return to the table and enjoy your meal. Soon after that, a bouquet toss will happen and again, the waitstaff will clear the tables once again and get them ready for wedding cake.You’ll be instructed to head to the cake table for a cake cutting and many guests may get up to take pictures of this fun moment. Soon after, the cake will be served and open dance begins. With everyone on the floor, the desert is cleared and the room is in party mode.

While all of these events are going on, your DJ will be communicating with your catering staff, photographer, videographer, and any other people in your wedding team to make sure that they get set up for important moments in your reception and in the end, giving you not only the best reception in regards to food and entertainment but photos and video to remember for years to come.

There may be differences from venue to venue but, a good Master of Ceremonies will be able to adapt seamlessly to any changes they need to make to make your reception the one you’ve always wanted.

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backyard wedding, diy wedding

Planning back yard weddings | The Pros and Cons

Planning back yard weddings | The Pros and Cons

It’s that time of the year…Engagement season is in full swing. For many brides, they will be wearing a new diamond after Christmas and will start planning the day they have been dreaming about for years.

The first thing to do is pick your venue… Most people elect to find a wedding venue but some like to think outside the box and have a destination or backyard weddings. If you read the bridal forums online, you’ll see lots of different ideas for your wedding. But let’s talk about this for a moment.

There are pros and cons to both.

Lake of Isles @ Foxwoods Resort and Casino

The Wedding Venue
The Pros:
Convenience. Everything that you need is in one place. You have your catering, in some cases a bakery, a top shelf bar, ample restrooms, tables & chairs, linens, a dancefloor, electricity, and last but certainly not least, service. Your wedding venue will protect your special day from any inclement weather and is climate controlled for you and your guests comfort. There is ample parking for all of your guests. From start to finish, everything is taken care of so all you have to do is enjoy your special day.

The Cons:
Wedding venues come with a premium. You pay for those conveniences. You may also be limited to certain dates and times depending on the time of the year, day of the week, etc. You are also limited to the menu of the caterer at the venue. Decorating the venue depending on your choices may be challenging depending on the ambiance of the room. For example, if you want a country wedding, it’s hard to emulate that against an imported marble backdrop.

 

Backyard Barbecue Wedding

Back yard Weddings or Tent Wedding
The Pros:
You have a unique setting for you and your guests to enjoy. Because it’s ‘home’ for you, you have that sense of familiarity and can enjoy the comforts of home on your special day. If you are going for a more casual affair, the swimming pool is always a blast during a reception along with some tasty barbecue. Fun picnic games are always an option at an backyard wedding and it’s typically not as stuffy as a formal wedding. Depending on where you live and the noise ordinance in your area, the dates and times aren’t as much of a limitation as with a venue. Instead of the option of a top shelf bar, you can order a few kegs and some wine and keep it simple. Backyard weddings are exceptionally great for weddings with children as they have the ability to run and play and be kids.

The Cons:
You can plan a pretty picnic but you can’t predict the weather. Although a tent may keep your heads dry, there is always the possibility for high wind, ground soaking downpours, lightning, humidity, snow or any other kind of soggy weather. Because the majority of weddings happen in the late spring/early summer, it can get quite sticky, and smelly. Unless you have a closed tent with a rented air conditioner for the tent, you’re really at the mercy of the elements.
The cost of renting tables, chairs, linens, tents, etc is quite expensive. In addition to that, you or your family would have to set up and tear down which is very labor intensive.
Restrooms for guests is also tricky. A home septic system was never intended to handle 100 guests worth of waste in a short period of time. If you decide to rent chemical toilets, those are also an added expense and can be a messy and smelly endeavor.
Electricity. Your caterer will need a lot of power. Enough for refrigeration, cooking, coffee, microwaves, etc. In addition to that, you’ll need some lighting for under the tent and your climate control if you rent fans or air conditioners. And lastly, your wedding entertainment. If you go with a band, they’ll need about 5 dedicated circuits just for them. If you go with a DJ, it can be 3 circuits or more depending on the options you choose.

All in all, there are pros and cons to both. The important thing to remember when planning your special day is, think about everything as a whole and make informed decisions. There is a wedding for everyone out there. The choice is up to you.

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timeless music, wedding music, wedding favorites

Timeless Music – A DJ’s secret weapon

Timeless Music is the key to any packed dance floor.

Recently, we’ve been doing some late night mixes in preparation for New years Eve. The playlists have been ranging from today’s hits all the way back to 80’s club mixes. One of our listeners had said, ‘WOW! this really takes me back. I feel like a teenager again boppin’ around on the couch

That’s exactly what we were going for. As a DJ, our job is not just to have the latest and greatest but to fire up the memory time machine once in a while and take people back to those thrilling days of yesteryear in their youth. When you have a dance floor full of people of all ages, it’s important to engage the audience as a whole.

When you’re playing a set and you hit that one gem and mix it in perfectly, you see people’s eyes light up with joy. They’re instantly transported back to the age of 16. That, ‘AH HA!’ moment keeps people coming back for more and more every time.

When it comes to entertaining, there are no rules. If the beat’s alright, they will dance all night.

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seating chart, wedding seating chart, wedding seating arrangements, wedding arrangements, wedding decor

WEDDING PLANNING : How to get the most out of your seating arrangements

Seating arrangements at a wedding.

One of the most overlooked details during the wedding planning process is seating arrangements. Now if you’ve chosen a wedding venue specifically, they can help you with your table arrangements. But, in some cases you are at the mercy of the square footage of the room and slight adjustments need to be made.

Here’s a couple things to consider… If you’re in a smaller venue and the dance floor is important to you, consider a sweetheart table in leiu of a large head table. A head table can easily take up 20 feet of real estate in a wedding hall while a sweetheart table is a romantic table for two that only requires about 5 feet of space in total. You’ll enjoy more personalized service and have the opportunity to spend some quality time with your new spouse in an intimate setting.

Depending on the room you choose, it’s a good idea to ask the venue whether a buffet style or sit down dinner works best. Buffets are a much quicker option when there is enough space and  when it can be cleared from the dancefloor or placed in a dedicated area. However, sit-down meals are great for smaller wedding parties as your guests can sit back and relax.

But that’s just the dinner service. When it comes time for dancing, where you put your DJ is very important. Your DJ should be front and center or at the very least accessible to the dancefloor. Not because we want to be the center of attention but because we want to be able to address your guests when needed and also so that when it comes time for dancing, the volume won’t be offensive to those who want to sit. If your DJ ends up in a corner behind tables, he will have to make the sound twice as loud to be heard on the other end of the room than if he was in the center.
But most importantly, during things like intros, first dances and parent dances, it is important for you to have the ability to have eye contact with your DJ. During those times, many guests may stand to take pictures or video and the DJ’s vision will be blocked.

So when you’re sitting down to plan your seating arrangements, keep these helpful tips in mind. Your guests and your DJ will thank you.

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wedding dj, what does a wedding dj do, dj button pusher, bad dj, awesome wedding dj

What exactly does a wedding DJ do?

What exactly does a wedding dj do?

From the WeddingWire Forums:
Dani writes:
I know that the DJ is there to play music, but when do they usually start and what else do they do other then play music after dinner?

My dad used to work with a guy that does DJing and it would be cheaper… but he would come in to set up then leave and be back after dinner to start working… isn’t there usually music during cocktails and dinner?  I have the opportunity to go to an open house of my venues preferred DJ tonight but wanted an idea before I go of what services I should be looking for.
Wedding planning is something that most brides have never done before and many questions can come up during the planning process. This short list should give you an idea of what the responsibilities of your wedding djhttps://www.prymetymeentertainment.net/weddings/ are.
We meet with you to learn about what we can do to take care of your needs.
We will create a time line for your wedding to ensure everything runs smoothly
We will coordinate with your wedding vendor team to ensure that you are getting everything that you require on your wedding day.

We might stage photos for your photographer so that they capture every precious moment.
We might assist you/instruct you cutting your cake

By coordinating with your catering staff, and event manager, we ensure that your guests are served a hot meal and do not wait longer than necessary,
We provide music and entertainment for you and your guests to enjoy
If you choose to utilize lighting effects, we design the lighting that best suits the enhancement of the venue you’ve chosen.

Depending on your needs, we may set up 2 or 3 sound systems for your ceremony, reception, and cocktail space.

We calibrate the audio so that the music is at a comfortable level throughout your reception and important moments like toasts and speeches can be heard by everyone in attendance. In addition, We provide wireless microphones for toasts, etc.

We interact with your guests to create a fun and festive experience.

We take requests and blend them seamlessly throughout the evening

We read your guests and adapt the music so that there are no low points during dancing

We spend anywhere from 1-2 hours after you leave breaking down, packing, and loading the equipment necessary to make your wedding day a success.

 

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Will your song requests make the final cut?

Dancefloor science – Will your song requests make the final cut?

Everyone has their favorite tune or band that they listen to. But how well do they translate to the dancefloor? Think about your ipod playlist or the radio station you listen to. What do you listen to while you’re at work, in the car driving home, or in the bar on a Thursday night?

Every song has a purpose. If you’re hanging out at your dad’s bar, he might be listening to the Bob Dylan or George Thoroughgood. If you’re in the car, maybe some uptempo rock or top 40 is in order. If you’re at work, more than likely your employer tunes into the ‘safe at work’ station that has the word ‘lite’ attatched to it.

But what about the dancefloor at a wedding, school, or corporate event. Chances are, you know what to expect from each. At a wedding, there are some standards that almost always get played. Things like Love Shack, Build me up Buttercup, and the YMCA are all time tested and proven floor fillers. Why? They just work. But what if you’re not into the standards and you want to hear some Manheim Steamroller? Chances are, it’s probably not going to happen. For no other reason other than, a DJ’s purpose is to play for the masses and their job is to pack the floor and keep it full.

Now, what if you’re the bride or groom? Does being the client give you any clout? Absolutely it does. You trust your DJ to make the right decision. After all, this is what you hired them for. Your favorite song may not lend itself to dancing. So where does it fit in? During cocktail hour or dinner service. Dinner is a great opportunity to ‘LISTEN’ to some great music. By playing some of your requests that aren’t danceable during dinner, this allows your guests to share in the joy of a personalized music selection by you. There’s no law that says, ‘KENNY G must be played during dinner.” It can be just about anything you want, within reason of course. Sepultura is probably a little difficult for some folks to digest. But, you get the idea.

So don’t worry about spending days on end thumbing through all of your MP3’s and creating a 5 hour long mix for your DJ to play. Trust your DJ and help them help you take the pressure off your shoulders. Give them a few suggestions that will tell them enough about your taste in music and like a tenured sommelier, they’ll be able to pair the perfect music for every occasion throughout the evening.

It’s our job to entertain. It’s your job to enjoy your special day. It’s all about you.

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hire wedding dj, book wedding dj, find wedding dj

How to hire a wedding vendor team that works well for you and each other.

 

How to hire a wedding vendor team that works well for you and each other.

Let the planning process begin!

By now you’ve just recently got engaged and all of those things you’ve dreamed about for years are about to come true and planning for the big day begins now.

There’s so many pieces to the wedding puzzle, it can be quite overwhelming to think about all at once. Start slow. Get the big things out of the way and use a checklist to help keep organized. So, where do we begin?

THE VENUE: Make sure you visit lots of venues. Every venue has something unique to offer in the way of dining, atmosphere, and service. Pick which one best fits your personality and taste. While you’re at your final meeting with the venue you have chosen, ask for some references for DJs, photographers, videographers, florists, and anything else you need to make your dream wedding a reality.

Venues see many different vendors pass through their doors and know who works best with them to make your experience as a bride the best possible.

THE DJ: Once you’ve gotten your venue squared away, and you’ve met with your DJ, ask them for references as well. The DJ serves as your master of ceremonies and works seamlessly with the rest of your staff to make sure that the events of the day are in place and on time. Your DJ will be able to tell you who they have worked with and who they work well with.

As your list of ‘to-dos’ turns into ‘dones’, keep asking for those references. When you have a wedding team that works as a team, you will have the confidence in knowing that all that you ask for will be taken care of and you and your new spouse can just enjoy the day.

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Wedding Introductions

Wedding Introductions

Wedding Introductions

One of the most important jobs we have at weddings is introducing loved ones of the bride and groom. This may seem trivial to some but, it is one of the highlights at many wedding receptions. It also sets the tone for how the rest of the reception will be carried out.

But what if you’re someone who doesn’t like to be the center of attention?  Or maybe it’s the exact opposite and you like the idea of all eyes on you. It’s ok. Your wedding is all about you. There are many different styles of wedding introductions. You can find most of them on Youtube from DJs across the country. Every DJ’s style is a little bit different and brings something special to the table depending on the tastes and preference of the bride and groom.

Here are a couple of examples…

The Conservative: A conservative intro would have a classic feel. Not over the top energy but more or less, a simple announcement of the bridal party with very little embellishment.

The Average Joe: A little more upbeat than the conservative but not a showstopper. Your guests will undoubtedly know you’re there but, it’s a more laid back approach to introductions.

The Grand Entrance: This is reserved for doctors, lawyers, and elected officials who’s title is very important to them. You’ll hear more of a presidential announcer quality to the voice and lots of Dr, Senator, and Esquire mixed in.

Let’s get ready to rumble!: Use your imagination. This is probably the favorite among radio DJs gone mobile. They love to be the center of attention and really put on a show for your guests.

The Comedian/Chris Berman Special: This is reserved for bridal parties and guests who have both a good sense of humor and like to take part in Cosplay to emulate their extroverted personality or favorite fantasy character. You might hear the best man introduced as Dan ‘THE MAN’ Johnson and the maid of honor, Princess Layla Jones.

THE ROCKSTAR: When you are looking for the most energetic introduction to make you feel like a rockstar, this is the one you want. You might hear something like, “You wanted the best, you got the best. The hottest couple in CT. BOB & JANET!!!!!!!!!!!!”

No matter what your preferences are, there is a DJ and an intro for every personality. A seasoned pro will be able to switch from one to the other seamlessly depending on your taste.

Last week, we had the pleasure of entertaining Lauren & Chris and 200 of their closest friends and family at the Lake of Isles @ Foxwoods Resort and Casino. Here is an example of one of the many introduction styles we offer.

Wedding Disc Jockeys in CT – Lauren & Chris @ Lake of Isles – Pryme Tyme Entertainment

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wedding stress, wedding nightmares, wedding invitations, mother in law, my wedding

Wedding Stress: Who’s wedding is this anyway?

Wedding Stress: Who’s wedding is this anyway?

As I sit here and read the WeddingWire forums this morning with my coffee, I notice a few posts about overbearing parents on the B&G’s wedding planning. As a wedding vendor, I’ve seen this very often.

As a parent myself, I can sympathise with the parents’ desire to want to help their children make the best decision for their special day. It’s a big investment of time, money, and commitment. Parents who have been married have the experience that their kids don’t and want to make sure that they don’t miss out on opportunity. That’s very admirable. But just as parents remember from their child’s teenage years, the kiddos grow up quickly and start becoming their own person and making decisions for themselves. Sometimes, hard lessons are learned from and sometimes not. Either way, they live and they learn.

Now it’s time to plan their wedding and you want to help. You as the parent have ideas and experiences of what YOU feel a wedding should be. You also know that the world around you is changing. Traditions change. Society changes. And you’re still, YOU.

Offering advice to a bride and groom for their wedding is a touchy subject with most. This is their day and they want to make it all about them. Their wedding is all about 2 hearts coming together as one and the reception is all about their friends and family sharing in that beautiful wedded bliss. So, how do you help your children plan their wedding? How do you keep them from making mistakes and forgetting something? It’s easier than you think.

You remember when you were a newly engaged couple. Your wedding was a year away and you were overwhelmed with planning this affair. Where should it be? What decorations should you use? What kind of cake should you get? Should you wear your mother’s dress that she wore in the 1930s or should you get something that is more fitting to your style? Should you use the family friend who DJs on the side or the 12 piece Brian Setzer tribute band? I’ve got news for you, they are going through the same thing. You also remember the tremendous pressure that your parents put on you by wanting to invite everyone they knew and brushing your guests aside so their boss’s nephew could attend. Don’t make the same mistake.

Your kids have grown up. They know what they like and what they don’t. If you want to help them, ASK them what they want for their special day and help them get it. Your wealth of knowledge can help them this way without being obtrusive. Help by making phone calls and offering to drive them to appointments. Help them by mailing out invitations or getting lists of vendors to choose from. But always remember, ultimately, they have to be happy with the decisions they’ve made.

It’s their wedding. It’s all about them…

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wedding centerpieces, uplighting, pinspotting, lighting design

Give your wedding centerpieces some POP!

Give your wedding centerpieces some POP!

In the WeddingWire Bridal forums, Kelly writes:

“I’ve been pretty set on my colors for a while now. Purple (like a royal purple, deep but bright) and blue. Lately, though, I really like the color blush and think it would help soften things up a bit. Our wedding is rustic themed and both the ceremony and reception spaces have lots of dark wood in them so I don’t want everything to be too dark.”

Great question Kelly!
Centerpieces and floral arrangements are a big part of the decor for your reception. But, what if your favorite color is at the darker end of the spectrum? There’s a solution!

One of the great ways to get extra POP out of deeper hues is to light them up. We use a method called ‘Pinspotting’ for this very situation. By incorporating a small focused beam on your dark centerpieces, they will stand out against the darker hues of the natural woods and stone of the wedding venue. Here’s an example of what pinspotting does.

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